Team Retrospective

2-10 people

Conducting team retrospectives on a regular basis is crucial for enhancing and expanding your team's capabilities. This is especially true for teams that are geographically dispersed. These retrospectives, also known as 'retros', are gatherings that usually take place at the conclusion of a project, sprint, week, month, or season. The objective is to recognize successful practices, identify areas that require improvement, and uncover problematic areas that the entire team can learn from and enhance.

Workshop steps


Hold a retrospective meeting to bring the team together, discuss successes and challenges, and improve collaboration for future projects. For laptop users: click to enlarge the retro board Before the meeting: Set up a retrospective board on a whiteboard (either virtual or in-person). Start the meeting Welcome everyone and establish ground rules: -Maintain a positive attitude focused on continuous improvement and share thoughts that will benefit the team. -Avoid personal attacks and don't take comments personally. -Listen openly and respect everyone's experiences. -Define the scope of the discussion – whether it's a recent workshop, sprint, or the entire project. Be specific about the time frame. -Promote a learning mindset and discourage blame or shame.


Identify successful aspects: 1. Begin the session with a positive attitude. 2. Ask each team member to write their thoughts on what went well using sticky notes (one idea per note). 3. Group similar or repeated ideas. 4. Engage in a brief team discussion about the shared ideas.


How can we enhance our performance? Ask each team member to jot down their suggestions for improvement on sticky notes (one suggestion per note). Group similar or overlapping ideas together. Engage in a brief team discussion about the proposed ideas. Encourage your team to focus on actionable steps and desired results, rather than pointing fingers at specific individuals.


Actionable Steps for Improvement 1. Recognize areas that need enhancement within the team. 2. Brainstorm ideas for improvement and display them on a board. 3. Categorize the ideas and engage in a team discussion. 4. Determine priority actions and assign responsibility and deadlines for completion. 5. Utilize the Who/What/When matrix to organize and track progress.

Need help with this workshop?

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Anna Lundqvist
UX Designer and AI Ethics Strategist guiding innovative product development and educational workshops
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Eddy Salzmann
Design lead and team culture enthusiast driving products and design processes
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Ola Möller
Founder of MethodKit who has a passion for organisations and seeing the big picture
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